Example workflows

Four engines we build
for small businesses.

What you see below is the engine — the automation that runs quietly in the background. On top of every engine, we build you a clean, branded website your team and clients actually use: a button to press, a link to share, a portal to upload to. No node graphs. No complexity. Just an easy front door for the work the engine does. Built in Switzerland, deployable wherever your business runs.

01 Personalised to your firm. Every workflow shown here is a simplified example. The version we build for you is shaped to your exact processes, language, and team.
02 Your data, your servers, your country. Workflows run on infrastructure you own — or on Swiss-hosted infrastructure we operate for you. Whichever jurisdiction your business needs, your client data stays where you want it.
03 You get a website, not a tool. The engine sits behind a website we build for you. Your team uses a clean interface. Your clients use a single magic link. The complexity stays hidden.

01 — Accounting

Quarterly document collection

A 3-partner accounting firm runs this every quarter to chase 50–300 clients for tax documents. AI personalises every reminder, escalates before deadlines, and never lets a partner miss a filing.

Persona: Owner-Partner
Saves: 5–10 h / week
Outcome: 0 missed deadlines
Nodes: 17

Simplified example. Yours will be personalised to your firm — your tier rules, your tone of voice, your filing conventions, your language. All data stays on infrastructure you control.

02 — Construction

Subcontractor compliance

A general contractor runs this daily to track 40+ subcontractor certificates — workplace insurance, work permits, safety training, social-insurance registration. Expired certs trigger site-access blocks; project managers see one dashboard.

Persona: Project Manager
Saves: 4 h / week
Outcome: Zero compliance incidents
Nodes: 15

Simplified example. Yours will be personalised to your site — your subcontractors, your cert types, your access-control system, your jurisdiction's rules. All data stays on infrastructure you control.

03 — Legal

Client intake & deadline tracking

A 4-lawyer firm uses this for every new matter. AI extracts court dates from incoming PDFs, sets calendar reminders, and routes documents into the right matter folder — anonymised and hosted in the jurisdiction you choose.

Persona: Lawyer / Paralegal
Saves: 3 h / week / lawyer
Outcome: Zero missed deadlines
Nodes: 18

Simplified example. Yours will be personalised to your firm — your matter taxonomy, your deadline rules, your calendar conventions. All data stays on infrastructure you control.

04 — Medical

Patient document pipeline

A small family practice automates pre-appointment document collection — referrals, lab results, insurance. Personal data is anonymised before AI summarisation; physicians get a 3-line briefing before each consult.

Persona: Practice Manager
Saves: 6 h / week
Outcome: Faster, safer consults
Nodes: 16

Simplified example. Yours will be personalised to your practice — your EMR, your urgency rules, your physician routing, your jurisdiction's data-protection rules. All data stays on infrastructure you control.

Want one of these built for your firm?

Two-week pilot. We design the engine around your exact processes, deploy it on infrastructure you control, and build a clean website on top so your team and clients use it without ever seeing a node graph. Your data stays on your servers from day one.

✓ Personalised — not a template
✓ Hosted where you choose — Swiss by default, or your jurisdiction
✓ You get a website, not a tool
✓ We work with businesses outside Switzerland too

info@swissflow.org →